Communications Administrator:
Member of the Executive Committee
Reports to Executive Director
Requirement: Have a basic understanding of the Legislative process and how a bill becomes law and how to analyze a bill. Training is available.
The Communications Administrator is assigned an OCL Bluehost email address to preserve record and a security level 5 on the TTV.
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Monitors: communications@oregoncitizenslobby.org and Info@OregonCitizensLobby.org
Reply and or direct inquiries and facilitate operations during Legislative session and may use a personal email address that is dedicated to OCL. - Populates and manages OCL Spreadsheets. .
- Mail Chimp:
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Receive requests from Mail Chimp Website to subscribe and un-subscribe.
Record on spreadsheet. - Creates and posts Action Alerts to OCL Subscribers.
- Volunteers: Receive Volunteer forms from the OCL Website
- Process the Volunteer forms to separate Advisors / Analysts and Volunteer activities.
- Record volunteers on the Volunteer spreadsheet.
- Send Volunteer information of Advisor/Analysts to Team Leaders.
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Send updated Activities Volunteers to the War Room Coordinator, Volunteers Coordinator, Group Coordinator and the Twitter Brigade Coordinator.
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Action Alerts:
Bills that are scored eight and above are analyzed and posted on the OCL website by Team Leaders. -
Action Alerts are bills that require an action from Citizens (Public Hearings or a Vote, sent
out on Mail Chimp). - Assist bill cleanup at the end of the session, including peer review and bills left to be analyzed.
- Recruit peers to help with analyzing and joining the OCL Team.
- Attend scheduled War Rooms whenever possible.
Communications Work Flow Chart
Communications Administrator Operating Procedure
- SETUP
- Open OCL email address: Check emails and respond as needed.
- Open and log into (OCL) OregonCitizenslobby.org
- Open (OLIS) Legislative Session
- Open and log into (TTV) trackthiervote.org
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Open TTV MyToDoList
Peer Review bills and analyze bills – time permitting. - Open Files as needed
- Volunteer Spreadsheet For New Volunteers
- Mail Chimp Listing for new subscribers and un-subscribe.