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Communications Admin & Flow Chart

Communications Administrator: 
Member of the Executive Committee
Reports to Executive Director

Requirement: Have a basic understanding of the Legislative process and how a bill becomes law and how to analyze a bill. Training is available.

The Communications Administrator is assigned an OCL Bluehost email address to preserve record and a security level 5 on the TTV.

  • Monitors:  communications@oregoncitizenslobby.org and Info@OregonCitizensLobby.org
    Reply and or direct inquiries and facilitate operations during Legislative session and may use a personal email address that is dedicated to OCL.
  • Populates and manages OCL Spreadsheets.  .
  •  Mail Chimp:
  • Receive requests from Mail Chimp Website to subscribe and un-subscribe.
    Record on spreadsheet.
  •  Creates and posts Action Alerts to OCL Subscribers.
  • Volunteers: Receive Volunteer forms from the OCL Website
  •  Process the Volunteer forms to separate Advisors / Analysts and Volunteer activities.
  • Record volunteers on the Volunteer spreadsheet.
  • Send Volunteer information of Advisor/Analysts to Team Leaders.
  • Send updated Activities Volunteers to the War Room Coordinator, Volunteers Coordinator, Group Coordinator and the Twitter Brigade Coordinator.
     
  • Action Alerts:
    Bills that are scored eight and above are analyzed and posted on the OCL website by Team Leaders.  
  • Action Alerts are bills that require an action from Citizens (Public Hearings or a Vote, sent
     out on Mail Chimp).
  • Assist bill cleanup at the end of the session, including peer review and bills left to be analyzed.
  • Recruit peers to help with analyzing and joining the OCL Team.
  • Attend scheduled War Rooms whenever possible.

Communications Work Flow Chart

Communications Administrator Operating Procedure

  • SETUP
  • Open OCL email address: Check emails and respond as needed.
  • Open and log into (OCL) OregonCitizenslobby.org
  • Open (OLIS) Legislative Session
  • Open and log into (TTV) trackthiervote.org
  • Open TTV MyToDoList
    Peer Review bills and analyze bills – time permitting.
  • Open Files as needed
  • Volunteer Spreadsheet For New Volunteers
  • Mail Chimp Listing for new subscribers and un-subscribe.

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