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War Room Admin & Flow Chart

War Room Coordinator:
Member of the Executive Committee
Reports to Executive Director

Requirement: Have a basic understanding of the Legislative process and how a bill becomes law and how to analyze a bill. Training is available.

The War Room Coordinator is assigned an OCL Bluehost email address to preserve record and a security level 3 on the TTV.

Monitors: warroom@oregoncitizenslobby.org  
Reply and or direct inquiries and facilitate operations during Legislative session and may use a personal email address that is dedicated to OCL.

The Point of Contact for Activities that Volunteers selected.

  • Participate in War Room efforts
  • Reply and or direct inquiries and facilitate operations.
  • Manage a Physical presence in the scheduled War Room in the State Capital.
  • Coordinates with the Group Coordinator, Volunteer Coordinator and Operations Research during the Legislative session.
  • Reviews Alerts posted by Team Leaders and sends to the Activity Volunteers. (listed on the Volunteer Spreadsheet)
  • Send notices to War Room volunteers of War Room scheduled days and updates.
  • Assist bill cleanup at the end of the session, including peer review and bills left to be analyzed.
  • Recruit peers to help with analyzing and joining the OCL Team.
  • Attend scheduled War Rooms whenever possible, provide Testimony or give Testimony when possible.

War Room Work Flow

War Room Work Flow

War Room Coordinator Operating Procedure

  • SETUP
  • Open OCL email address: Check emails and respond as needed.
  • Open (OCL) OregonCitizenslobby.org
  • Review Alert Bills and Comments.
  • Open Legislative session
  • Monitor OLIS for scheduled Hearings and votes.
  • Open and log into (TTV) trackthiervote.org
  • Open TTV MyToDoList
  • Peer Review bills and analyze bills – time permitting.
  • Open Files
  • Volunteer Spreadsheet will be updated by Communications Administrator
  • Alerts from Team Leaders
  • Send to the Activity Volunteers using a cover letter requesting feedback and Testimony, feedback may be shared with the Operations Team.
  • Physical War Room: Assist with setup.

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